Living Archives - Page 37 of 51

That’s What I Did: The “Done” List

May 1, 2014 by Joycelyn Campbell 2 Comments

When I came across an article by Janet Choi on the 99U website titled, “The Art of the Done List: Harnessing the Power of Progress,” I was intrigued enough to read the entire piece. And then I was intrigued enough to try it.

The Done List is a proactive response to the relentless, slave-driver aspect of the To Do List. You know how you rarely finish all the items on your To Do List? The same is true for the rest of us. Then at the end of the day we’re disappointed in how little we accomplished. That’s because we measure our accomplishments by how many things we crossed off the To Do List, not by how many things we actually got done.

The idea is extremely simple. Based on The Busy Person’s Guide to the Done List:

When you do anything you consider useful, however small a win it may be, write it down on your done list. (Or wait until the end of the day to write down your list.)
At the end of the day, look at your list. Reflect on and celebrate all the things you got done!
Review regularly—in the mornings to kickstart your day, every week, month, or year, or simply whenever you’d like a little boost or look back.

What worked for me was to write things down shortly after I finished them and to exclude—for the most part, anyway—non work-related items. After just a few days, I noticed two things. First, I was actually somewhat more motivated to get the minor and annoying things on my To Do List done and crossed off. I’m not sure why. Maybe it was just an effect of paying attention in a different way. Second, I was surprised at how many things—large, small, and in-between—I do each day that aren’t on my To Do List but that contribute to my goals.

The biggest surprise from this experiment was this: the written evidence suggests I don’t waste as much time as I thought I did. The Done List has already given me a clearer picture not only of what I do all day but of the kinds of things that need to be done. If I don’t take into consideration some of the necessary tasks or activities I have to complete or involve myself in, I won’t schedule time for them. Which I wasn’t.

You can find a download link to The Busy Person’s Guide to the Done List at the bottom of the 99U article. It’s very thorough at 40 pages long and the authors of the book cite a number of sources to back up their assertions, including research by Dan Ariely, Antonio Damasio, and Ray Baumeister.

But all you really need are the three steps listed above. If you decide to try this, I’d like to know how it works for you.

Fortitude: Don’t Leave Home Without It

April 28, 2014 by Joycelyn Campbell 4 Comments

Fortitude is the mental toughness that keeps you going when the going gets tough. Fortitude helps you deal with adversity, overcome obstacles, and keep on keeping on instead of giving up. If you’re going to take on any kind of a challenge, you’ll need a heavy dose of fortitude.

Fortitude is kind of an old-fashioned concept and isn’t too popular in a lot of circles. Acknowledging the need for it implies that you’re likely to face difficulties, that things won’t always—or ever—go smoothly or quickly or the way you want them to. Further, it implies there’s value in being able to overcome and learn from the problems that beset you rather than, say, caving in, blaming others (or bad luck), or throwing a temper tantrum.

There’s an interesting correlation between fortitude, expectations, and success. The people who have succeeded in accomplishing what they set out to do generally expected to succeed. But they also expected it wouldn’t be easy. People who expect success to come easily aren’t prepared for the difficulties and even setbacks they encounter. They tend to quit and to blame the circumstances instead of recognizing their own lack of fortitude. It just wasn’t in the cards.

Unpacking this single word exposes all kinds of great qualities, including:

Strength
Courage
Endurance
Determination
Resilience
Perseverance

Fortitude isn’t showy. It’s an inner strength that rests on a belief in yourself and in what you’re doing. It doesn’t mean you don’t have doubts; it just means you don’t give in to them. It doesn’t mean you don’t get tired or temporarily discouraged; it just means you take a break and then get back to work. It doesn’t mean you don’t feel like quitting; it just means you stay the course instead.

Whether or not System 1 (your unconscious) will help you or hinder you in situations requiring fortitude depends on whether it sees what you’re doing as a mater of survival or as a threat to your survival. But System 1 isn’t really the place to look for mental strength or toughness. You have to use System 2 (the conscious part of your brain) to override fatigue, fear, uncertainty, temporary defeat, setbacks, and obstacles. If you’re clear about what you want–and why you want it–you can use your brain to keep you on the path to achieving it.

I put fortitude at the top of my list because without it, you’re hamstrung before you even begin.

The Self-Serving Bias

April 26, 2014 by Joycelyn Campbell 1 Comment

It’s fascinating to explore the effects of cognitive biases on our behavior. Here’s a short video that explains the self-serving bias.

When the Going Gets Grueling

April 21, 2014 by Joycelyn Campbell 2 Comments

Better work flow: get organized — (Photo credit: Jodimichelle)

No one struggles to get through the good times or looks for strategies to cope with them. But the tough or unpleasant times are different. The attitudes or strategies we use when things are going great don’t necessarily work—or work the same—when things are not so great. What does it actually take to get through those difficult days or weeks or months?

I’m someone who is 100% responsible for every single aspect and task in my life, as are many other people. I’m also someone who operates a business on my own and is 100% responsible for every single aspect and task of the business, as are more and more other people these days. The number of things to do and things to keep track of when you’re 100% responsible for everything doesn’t just feel overwhelming at times, it is overwhelming. All the time. I sometimes wonder if people like me—and there are many of us—have some kind of a glutton-for-punishment gene.

While many of the things I do are stimulating and satisfying, there are plenty of other things that are some combination of boring, difficult, and exhausting. I’m sure this is true for everyone, whether or not you’re running a business solo or living your life that way.

While I don’t always think I get through the difficult times as well as I could, I generally do get through them. Recently, I finished 10+ days focused entirely on organizing course materials and office systems (well, that and all the things I need to do to keep the rest of my life running). I desperately want a clutter-free office, but I also desperately dislike putting time and attention into this kind of stuff. I realize this isn’t equivalent to putting in hard labor, but still, dislike is putting it mildly.

It had to be done, though. Investing the time and energy now in something I don’t like doing will make it possible for me to spend more time down the road doing what I do like doing. But it was pretty grueling. I forced myself to find a place for every single piece of paper or index card or else toss it out. I updated and printed copies of all the course materials that have been finalized. I made sure the systems I set up worked, and if they didn’t, I tweaked them until they did.

In order to hunker down and finish this project, I gave up going to the gym for a week. I didn’t do any writing of any kind or any research. All of my conscious (System 2) attention went to dealing with these organizational details; nothing was left over for anything else. And, of course, none of the many other things on my to-do list, all of which are equally important, got done. By the end of each day, I was stiff, tired, and out of sorts.

But I saw the project through to the end. It was well worth the diversion of time and effort, the sacrifice of small pleasures, and the multiple calluses on my mouse hand. There’s no way I could have accomplished this by doing a little bit here and there. Once I freed up a few brain cells, I started thinking about the question in the first paragraph: what attributes or characteristics make it easier to stick with something unpleasant or difficult long enough to achieve a degree of success.

This is what I came up with:

I think anyone—no matter what their individual circumstances—would benefit from having or developing these attributes. So I’ll be writing a post on each one—including how our brain can help or hinder us—on consecutive Mondays beginning next week.

As I said, my organizational stint doesn’t qualify as hard labor. It was sort of like putting myself in the penalty box for a period and having to sit out a portion of the game.

What kind of work or tasks do you have that (when you’re doing them) make you feel like you’re in the penalty box for a period?

The Fruits of a Lesser Discontent

April 17, 2014 by Joycelyn Campbell 1 Comment

I don’t mean to imply that all great ideas or outcomes—or at least all of my ideas or outcomes—arise from states of discontent. Some have been the result of a logical progression of thought or activity. Others have come from Aha! moments when my unconscious connected some previously unconnected or unrecognized dots.

But just as a moment of deep existential discontent started me on the path of creating Farther to Go!, a moment of lesser discontent led to the creation of the What Do You Want? course. And weather played a role that time, too.

One overcast and unusually cool early fall day, I rebelled against immersing myself in the tasks I needed to complete. Imagine me mentally stamping my foot and scowling. This isn’t a particularly common occurrence, but it’s definitely more likely to happen on gray days than on sunny ones. In this instance, I decided to make myself a cup of coffee to generate some motivation or at least a small burst of energy.

While I was waiting for the water to boil, I asked myself, out of the blue, what I wanted to do instead of all the boring and tedious stuff. What did I really want to do? If I could do anything. And then it happened! I found myself answering a different question instead, an easier one: What do I want to do that’s practical?

By then I was familiar with the brain’s tendency to substitute an easier question for a hard one and to answer the easier question. But I had never before been aware of it as it happened, and I was kind of stunned. Why couldn’t I answer the original question? What made it too hard to answer? I should know what I want, right?

Well, maybe. Later that day, I decided to try to find out. I set myself the task of asking and answering the question “What do I really want?” every day for 30 days. Not just once, but multiple times, using 5×8 index cards. I ended up with nearly 500 answers, including several surprises. Obviously I hadn’t known everything I wanted.

Afterward, I put the individual items into general categories. That was even more illuminating. But the final step was what made the process priceless. I realized that all the items on my list fit under the umbrella of one or more of what I came to call Big Picture Wants. As I wrote out the words and phrases—in my case 12—of my own Big Picture Wants I knew I was on to something huge. I had been able to identify everything I wanted to have in my life.

Now that I’ve done this, I can’t imagine not being clear about what those things are. How can I set goals, make decisions or choices, or work on habits and intentions without knowing how they fit into the bigger picture? How can anyone?

When discontent strikes, we can try to make it go away quickly, or we can use it as motivation to dig deeper and examine our assumptions. If I were given a choice between being discontent and being complacent, I’d choose being discontent every time.

When you do anything you consider useful, however small a win it may be, write it down on your done list. (Or wait until the end of the day to write down your list.)

At the end of the day, look at your list. Reflect on and celebrate all the things you got done!

Review regularly—in the mornings to kickstart your day, every week, month, or year, or simply whenever you’d like a little boost or look back.

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